Annual Meeting




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BOARD CANDIDATES ~AND~ BYLAW CHANGES ARE ON THIS BALLOT

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QUICK SUMMARY FOR ACTION
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Cast Your Vote by e-
mailing your responses to coopelection@heritagefundbc.org

It's recommended that you copy and paste from the section below.

Select four (4) or the five (5) candidates below:

Board Candidates:
Todd Boilanger
Dan Fleming
Mike Johnston
Andrea Mikrut
Shirley Trapp

Vote YES or NO on the bylaws changes proposed by the board of directors:

Bylaw Changes:
1) YES or NO 
Proposed changes to Section 4.1 – Annual Member Meeting and Section AND 5.6 - Election of Directors
2) YES or NO
Proposed change to Section 4.4 - Notice of Member Meetings
3) YES or NO
Proposed change to Section 5.2 - Number of Directors, and Vacancies
4) YES or NO
Proposed change to Section 8.1 – Fiscal Year

 

 

 

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BOARD CANDIDATES REVIEW
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First, we have four board seats open and five candidates. Names and/or bios are below (and will be posted to the website):

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Todd Boilanger
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Dan Fleming
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Brief background:

Family: Life-long resident of Bartholomew County; wife, Lynne; son, Travis (Lydia); son, Clint (Carly); son, Pete.

Education Background: Education: BS Animal Science; Certified Elementary Ed./Mid. School Science; MS Science Ed.

Other Community Involvement :

 Praise Team member, First United Methodist Church.

 Bartholomew Co. REMC board member

 Columbus Food Coop board member

Additional Information:

 Teacher, Flat rock-Haw creek School Corp. 18 years

 Full and part-time livestock producer.

 Co-owner of Fleming Family Beef, freezer beef delivered.

 Farm broadcaster, Reising Radio Partners


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Mike Johnston
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I have served on the Co-op Board for three years and am currently the Co-op’s Treasurer.  I have lived in Bartholomew County for eighteen years.  I have worked for Cummins Inc. for 28 years, and am currently a Director in the Corporate IT group.  My wife, Mary, and I joined
the Co-op early on.  Being part of a start-up business is exciting for me, and I feel privileged to have had the opportunity to contribute to the progress the Co-op has made.  The Co-op will be an important economic force in our area, providing a year round outlet for small farmers to sell their produce, meats and other locally-grown products.

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Andrea Mikrut
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I have lived in Bartholomew County for a little bit more than 5 years. During my time here, I have developed a great love for Columbus, and a great desire to help the community grow and thrive. My husband and I made a conscious choice to raise our family here, but joining the Columbus Food Co-op was the step that really started to make me personally feel like I was a part of this community.

I originally joined the Co-op to help the overall mission of bringing more options for local foods and goods to Columbus, because I wanted healthier, better food choices for my family. However, as I have gotten more involved with the Outreach Committee, I have learned that the Co-op is about so much more than just food. I have been introduced to many community members that volunteer and work every day to help make Columbus a great place to live. I have also had the opportunity to meet and get to know several producers in and around Bartholomew County, and I really look forward to strengthening these relationships and building new ones. I am now more interested than ever in building these sorts of relationships between the producers and the rest of our community.

My job working as a civil engineer has given me experience that I believe will be very helpful to the Co-op in the coming months. I have experience reading and interpreting site plans and building plans. I also have experience working on site development projects, and have a basic understanding of construction.

I have a great deal of personal interest in opening the doors to this store, but I'm also very motivated to help the community as a whole. Whether or not I am elected, I will still do everything I can to help make our goal a reality.

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Shirley Trapp
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My name is Shirley Trapp and I am running for re-election to the Columbus Co-op Board.  I have been a resident of Columbus for nearly 40 years along with my husband.  We have 3 children and 2 grandchildren.  I am also a recent retiree of the Bartholomew Consolidated School Corporation after 40 years of service.

The past 5 years I have been a member of the Columbus Co-op Board. Even though my knowledge and experience with the co-op was very limited, I joined the Board at the encouragement of a close friend and have never looked back since.  It has been an extremely enlightening journey to learn about co-ops and participate in further shaping and enhancing a co-op grocery presence in our community.  As a Board member, I've attended at least 2 co-op conferences in Bloomington, IN and made site visits to co-ops including the one in Indianapolis, IN.  Each experience has been an "AH HA" moment and fueled my commitment to establish a co-op in Columbus and Bartholomew County.

As a Board member, I have witnessed firsthand the commitment, dedication and tenacity of the co-op membership and Board in exemplifying the traits of a Democratic Member Control (Principle #2) organization. I have also been able to build upon my personal passions for cooking, healthy eating and education by actively serving on the Co-op Outreach Committee.  This Committee has been vital in ensuring that the Columbus Co-op has an active presence in the community and practices its Co-op principles of "education, training & information" (Principle #5) and "concern for community" (Principle #7).
The Columbus Co-op has made incredible inroads into our community and has been an untiring advocate for a "truly local grocery".  I am seeking re-election because I want to continue to be a part of this "co-op movement".   I want to continue to be a part of advancing and supporting the Co-op in putting its principles into action.  And, I want to see the Co-op be a significant player in helping to empower our community to make healthy and nutritional food choices around the foods we purchase and consume.  Through my involvement with other community projects that focus on the education, social, psychological and emotional health and well-being of individuals (e.g. book buddies, safe dating, Brighter Days and NAACP Board), I want to advance the value added proposition of a co-op by exploring co-op opportunities to partner and collaborate with these groups to promote healthy eating, nutrition and the benefits of local growers and producers.
I am seeking re-election to the Columbus Co-op Board because we still have a mission to promote and a vision to realize.  As a Board member, I will continue to be committed to creating a "truly local grocery" in Columbus.


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PROPOSED BYLAW CHANGES
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Current Wording, Proposed Wording and Reasoning in Full Below:

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Section 4.1 – Annual Member Meeting
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Current wording:

A membership meeting shall be held each November. The directors shall present a state of the Co-op report including annual financial information, and the meeting shall encompass such other business as may properly come before it.

Proposed wording:

A membership meeting shall be held each year no earlier than March 1 and no later than April 30, at a place to be determined by the Board. The purpose of such meetings shall be to hear reports on governance, operations and finances, to review issues that vitally affect the Cooperative, and to transact such other business as may properly come before the meeting.

Reason for change:

Having the meeting in November prevents a timely discussion of the prior year’s activities and finances. A preferred time would be late Q1 or early Q2, which would allow the membership to hear the prior year’s financial reports only a few months after the year ends. Eliminating a specific month provides flexibility to the Board to adjust the timing based on the needs of the Co-op in a given year.

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Section 5.6 - Election of Directors
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Current wording:

The Interim Board of Directors will manage the business and affairs of the Co-op until replaced by elected board members, beginning in November 2013, at which time three of the board seats will be up for election. Each year, three additional interim board seats will be replaced by elected seats. Election of directors shall be yearly, in November. Newly elected directors will begin their terms on January 1 of the year following elections. The nine directors shall be elected for three-year staggered terms such that three seats are up for election every year. All additional vacancies will also be open for election. Terms from longest to shortest shall be allocated according to the successful candidate vote totals, from highest to lowest. In the event of ties, the outgoing Board must resolve term ambiguities prior to its term dissolution. Voting shall be by ballot. Each member shall receive a postage paid ballot with a candidate slate, directions on number of candidates to vote for, and the time period for returning ballots.

Proposed wording:

Elections shall occur annually, in a manner prescribed by the Board, in conjunction with the Annual Meeting. Directors shall serve a term of three (3) years and shall serve staggered terms so that approximately one-third (1/3) of the Board is elected each year.
No Director may serve more than three (3) consecutive terms. New Board members shall begin their service no later than on July 1 of the year they are elected. Special note related to change in Annual Meeting date: Due to a change in timing of the Annual Meeting (see Section 4.1 above), Board members serving in 2016 or elected in November, 2016 will serve a three and one half (3 ½) year term. This reflects the change in start date of new Board members from January to July. Ballots will be made available two weeks prior to the Annual Meeting and voting will continue for one week after the Annual Meeting.

Reason for change:

Simplifies the language and removes the restriction that elections only occur in November. Current and future board terms align with a July 1st start date in accordance with a March or April Annual Meeting Election.

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Section 4.4 - Notice of Member Meetings
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Current wording:

Written notice of the time, place, and purposes of each meeting of members shall be mailed to each member not less than thirty days nor more than sixty days before the date of the meeting.

Proposed wording:

Notice of the date, time, place and purpose of each meeting of the membership shall be posted in a conspicuous place at the Cooperative and communicated by written notice delivered to member-owners postal or electronic address not less than 30 days prior to the date of the meeting.

Reason for change:

This change anticipates that notice of the member meeting will be posted in the store, once open. It also allows for notice by electronic mail, which will reduce costs.

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Section 5.2 - Number of Directors, and Vacancies
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Current wording:

Vacancies may be filled until the next annual meeting through a vote of the majority of the remaining directors.

Proposed wording:

Any vacancy among Directors may be filled by appointment by the Board. A Director so appointed shall be appointed until the end of the pertinent term.

Reason for change:

Allows appointed board members to serve the full term of the board member they are replacing. This maintains the balance on the board by ensuring that approximately one third (1/3) of the board will be elected each year.

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Section 8.1 – Fiscal Year
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Current wording:

The fiscal year of the Co-op shall begin on the first day of July in each year and end on the last day of June of the succeeding year.

Proposed wording:

The fiscal year of the Co-op shall begin on the first day of January and end on the last day of December in each year.

Reason for the change:

Aligns the Co-op’s fiscal year with the calendar year. This has actually been the mode of operation since the inception of the Co-op.




That's it!

Thank you for your participation and cooperation!

Democratically,

The Columbus Food Co-op
www.columbusmarket.coop

WHEN
November 29, 2016 at 5pm - 7pm
WHERE
Columbus City Hall
123 Washington St
Columbus, IN 47201
United States
Google map and directions
2 RSVPS

Will you come?